You can adjust your inventory quantities by using stocktakes and stock adjustments.
Stocktaking, also known as inventory checking is done via web dashboard:
- Log in to your web dashboard as an administrator,
- in the main menu go to Inventory -> Stocktakes,
- click on the +ADD button to add a new stocktake,
- enter a stocktake number under the Stocktake no. tag (you can enter the number or rely on our automatic numbering e.g. 1, 2, 3...),
- select a warehouse in the drop-down menu,
(note: you can select only one warehouse per stocktake!),
- enter stocktake time and date,
- enter a counted quantity for all purchasable products in the middle text box (and/or leave notes in notes field),
- to save an unfinished stocktake click on the SAVE button,
- to execute and apply the stocktake click on the EXECUTE button.
Note: the time and date of stocktake will be automatically set to the first working hour of the current day, but you can change it. The stocktake will be immediately updated after its execution, regardless of the time and date.
So, what are stock adjustments then?
When you create a stocktake and go to the stock adjustments in the web dashboard (Inventory -> Stock Adjustments) you will notice that your stocktake has been created (and closed) in this section, as well, with a note Automatically generated by stocktake.
If stocktake is the same thing as stock adjustment, why are they both available in the inventory menu?
Do we really need both? What's the difference?
It's up to you to decide! The goal is the same, but in practice, they are applied in different situations.
Stocktakes are physical stock verifications of quantities performed over a certain period of time (e.g. monthly, yearly, quarterly..). All purchasable items per warehouse are counted.
You can use stock adjustments for various minor corrections. That's why adding a new stock adjustment will not list all items. You will be able to choose only the items that need to be revised.